The Society for Wilderness Stewardship employs an office culture centered around learning, progression, positivity, problem solving, partnership, communication, and excellence.  Open positions are listed below.  


Now hiring for an Administrative Manager.  Details below, or download the job description here.

Title: Administrative Manager

Reports To: Executive Director

Classification: Non-Exempt, Hourly

Location: Missoula, MT; With the option of teleworking from anywhere in the nation for the right candidate.

Duration: Year Round

Time: Half Time

Salary: $15/hr

Benefits: Health care plan or stipend, vacation days, holidays.   

Closing Date: Open until filled, with applicant review starting on April 8.

Target Start Date: May 15


The Society for Wilderness Stewardship (SWS) is a non-profit organization seeking to promote excellence in the professional practice of wilderness stewardship, science, and education to ensure the life-sustaining benefits of wilderness.


Position Overview

The Administrative Manager is a financial and administrative generalist able to work in multiple areas while seeing their interconnection and tie to the bigger picture.  They will work closely with the Executive Director to develop and maintain administrative systems, processes, and manuals; and to manage all administrative tasks.   


Key Characteristics

Ideal candidates will share a belief in the SWS mission and reflect the organization’s guiding principles of: teamwork, collaboration and community, honest communication, public trust, professional excellence, and sound science.  In addition, candidates with the following characteristics are preferred:

collaborative working environment and learning organization philosophy; sense of humor, dedication to quality and efficiency, standard of excellence.


Key Responsibilities

Human Resources

Multi State End-to-End Employee Management

Register with appropriate state agencies: Secretary of State, Department of Labor, Department of Revenue.

Create employee hiring paperwork packets.

Report new hires and terminations to appropriate states.

Process quarterly reports for unemployment.

Maintain compliance in all states.

Workmans Compensation

                  Select and register for workmans compensation plans in all appropriate states.

                  Process quarterly reports for all workmans compensation providers.

                  Manage workmans compensation payments and compliance.

                  Manage employee interface with workmans compensation and the claims process.


                  Create and manage time reporting procedure.

                  Process payroll through Quickbooks for Mac Online payroll.


                  Complete quarterly federal payroll tax returns.

                  Manage all state taxes and complete tax returns on appropriate schedules.

                  Process W2s and 1099s.

                  Work with an accounting firm to complete annual 990s.

Employee Satisfaction

                  Work closely with the Executive Director to create an Employee Handbook.

                  Work closely with the Executive Director to build high quality employee benefits packages.




Reconcile bank statements.

Manage cash flow.

Collect accounts receivable and track accounts payable.

Monitor debt levels and compliance with debt covenants.

                  Generate monthly financial statements.

                  Maintain the Chart of Accounts.

Maintain a documented system of accounting policies and procedures.


                  Check and respond to mail and correspondence.

Ensure that record keeping meets the requirements of auditors and government agencies.

Manage compliance with all legal and regulatory requirements.

Maintain credit rating agency relationships and profiles.


Key Qualifications

Associates or Bachelor’s Degree in accounting, human resources, or a related field. 

Three or more years of work in a similar capacity.

Experience working with non-profits preferred.   

Multi-state experience preferred.

Experience managing federal grants and agreements preferred.

Outstanding written and oral communication skills.

Keen conceptual, analytical, critical, and creative thinking skills.

Positive and solutions oriented.

High degree of initiative to start and implement a wide variety of projects.

Strong organizational skills and detail-oriented with attention to accuracy and effectiveness.

Results-oriented with the ability to set and follow realistic goals and objectives.

Flexibility to adapt when faced with changing needs and priorities.

Proficiency with Microsoft Office, Excel, and Quickbooks.


To Apply: E-mail a resume, cover letter, and three professional references to Heather MacSlarrow at: h.macslarrow@wildernessstewardship.org


Essential Functions: Employee may be required to sit, stand, and lift objects up to 50 lbs.


The Society for Wilderness Stewardship is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.


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The Society for Wilderness Stewardship is a non-profit, charitable organization under the 501 (c)(3) section of the Internal Revenue Code.